Candelero HOA

4/17 Meeting

1. Parking company supervisor reviewing parking goals, drafting rules for consideration.

2. Due delinquencies reviewed, interviewed new lawyer for future collections as necessary.

3. Review architectural application - approval of new windows/security screens - denied frosted window installation.

4. Review request for reimbursement following water intrusion - per governing documents is responsibility of homeowner, also contractor confirm fault of neighboring unit.

5. Renewal association insurance policy.

6. Denied installation proposal of retaining wall at sidewalk near pool. 

7. Reviewed bid for exterior stucco wall repair, requesting additional bids - to review 5 year plan to ensure adequate funding.

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Note: This is not a complete list of topics discussed but a summary of key activities.

3/17 Meeting

1. Date chosen to meet with parking company supervisor and discuss rules and progress.

2. Leak reported - estimates for gutter only, verify there is no roof leak prior to approval.

3. Approve weatherproofing of foundation for water intrusion after reviewing multiple bids - 1 unit

4. Approval of stucco and glass wall damaged and need of repair - unable to wait for large project timing - 1 unit

5. Denial of motion to increase parking by two stalls (cost of $6600)

Note: This is not a complete list of topics discussed but a summary of key activities.

2/17 Meeting

1. Lien's placed on two properties for outstanding account balances.

2. Review and reject tree trimming proposal, items still missing.

3. Approval installation new plant material at 68 Via Lampara - Provide privacy to community from trail.

4. Approval installation new tree at 73 Via Lampara - following removal of previous tree (infringing on foundation)

5. Approval new plant material at driveways between 112-114 Via Lampara.

6. Review proposed annual landscaping budget - reject. (no major renovations until reclaimed water available)

7. Architectural application for installation new fences  between 174-180 Via Lampara approved pending color verification.

8. Approval trimming of palm trees around pool.

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This is not an exclusionary list of all activities but covers all major decisions made.

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Note: This is not a complete list of topics discussed but a summary of key activities.

1/17 Meeting

1.  Two homeowners present to discuss palm tree maintenance and parking.

2. Authorized lien against property for outstanding account balance.

3. Review tree trimming proposal, to meet with landscapers on site as number of trees and time of maintenance to be done is incorrect.

4. Approval proposal for chimey repair after leak reported.

5. Approval draft audit of tax returns.

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Note: This is not a complete list of topics discussed but a summary of key activities.

12/16 Meeting

1.  Lien authorized on unit with outstanding balance. 

2. Deck repairs approved 95 Via Lampara - not done with large project last rotation, prevent water intrusion/future additional repairs.

3. Approve removal of stump at 73 Via Lampara so new tree may be plant (removed for foundation intrusion)

4. Review single tree trimming proposal - tabled to be added as part of whole property tree trimming project.

5. Approval change orders for additional damage to roofs noted and pool house during reroofing project.

6. Approval damaged skylights discovered during reroofing/maintenance projects.

7. Renewal onsite fire inspection contract.

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Note: This is not a complete list of topics discussed but a summary of key activities.

11/16 Meeting

1. 1 homeowner present to discuss vehicle towing and landscape maintenance.

2. Approve disbursement of 2 CD's to fund roofing project.

3. Lien authorized, account with outstanding balance.

4. Review and deny request for 5 week landscape rotation (currently 6 weeks) - cost prohibitive.

5. Renewal pest control contract.

6. Update on roofing project.

7. Approval of new plant material at 6-8 Via Lampara, and removal of intrusive sycamore and 73 Via Lampara.

8. Approve janitorial services contract.

9. Approve deck maintenance 93 Via Lampara - not done with previous project.

10. Table deck repairs 95 Via Lampara for clarification - Bids not same scope of work.

11. Approve skylight installation for damages found during roof repairs. (all damages confirmed by project manager prior to start of project).

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Note: This is not a complete list of topics discussed but a summary of key activities.

10/16 Meeting

1. Three homeowners present to discuss roof repairs and plan to open in home day care services.

2. Approval proposal for OC Patrol to assume parking enforcement, to start ASAP. Passes to be distributed at later date.

3. Request to obtain bid for 5 weeks landscaping rotation given concerns expressed by resident.

4. Approval installation of crepe myrtle to replace carrotwood removed at 97-99 VIa Lampara, approval installation plants between 98-104 Via Lampara along hillside to replace where dead shrubs removed.

5. Renewal pool cleaning services with increases for new Title 22 monitoring requirements.

6. Update progress of roofing phase.

7. Approval repair of damaged skylights.

8. Reviewed rules for responsibility of balcony repairs.

9. Table pest control proposal, quote to include insect control measures/options (ie termites)

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Note: This is not a complete list of topics discussed but a summary of key activities.

9/14/16 Meeting

1. Discuss options for future parking enforcement, reviewed additional companies bids. Safelisting to be handled through association email after Oct 15 at this time. Flyers to be posted on garage doors.  candelerohoa@outlook.com

2. Approve replacement chemical containers for pool/spa.

3. Review landscape plan for open area near 180 Via Lampara, no changes to be made secondary to current watering restrictions and plan to move towards new palette when reclaimed water becomes available. (est. 2017)

4. Approval of new landscape contract.

5. Approval add check signer for online payment.

6. Update progress of roofing phase.

7. Approval repair of 2 damaged skylights.

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Note: This is not a complete list of topics discussed but a summary of key activities.

8/10/16 Meeting

1. Parking Enforcement Company to be put on probation for continuing to not meet contract expectations despite presence at meeting last month. Management to begin seeking new proposals.

2. Updated draft budget approved as submitted by Board Member (edited from Management provided budget)

3. Approval plant replacement following removal of those which died secondary to disease - external common area which represents community to public.

4. Approval of yearly auditor for association finances.

5. Approval concrete repairs at damaged area as requested by homeowners if contractor can meet specified price, if unable to meet price seek new bids.

6. Roof repair approved following bee-hive removal - request vendor price match and do at time of reroofing.

7. Signed contract for second phase reroofing - per vendor start date Aug 22.

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Note: This is not a complete list of topics discussed but a summary of key activities.

7/13/16 Meeting

1. Approval of purchase for new CD's for association, one to remain liquid to cover roofing expenses.

2. Lien's authorized on homes with outstanding debt - dues not kept current.

3. Project Manager approved for second phase roofing project.

4. Roofing bid reviewed by lawyer, contract to be written/reviewed and agreed upon by project manager, lawyer, roofing contractor and association - goal for August start date.

5. Parking enforcement company on site for meeting as community has been unsatisfied with their performance. Company to provide updated wait-listing information (biggest complaint they are hard to get a hold of, and are unprofessional). Will continue to monitor activities.

6. Draft Reserve Study approved.

7. Denied landscape proposals for plant replacement as plants do not match those discussed during landscape walk.

8. Plant replacement approved for area left bare following removal of shrubs secondary to disease (plants removed last year - homeowner ok no replacement at that time, but not requesting).

9. Approval for proposal of bee-hive removal - reported at two adjacent units.

10. Approval of architectural applications for installation of patio cover and new air conditioning unit.

11. Approval of TEMPORARY secondary parking pass, to be good for 6 weeks  - homeowner havign baby and cleaning out storage. Good through Aug 31, 2016.

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Note: This is not a complete list of topics discussed but a summary of key activities.

6/8/16 Meeting

1. Contract obtained from new roofing vendor, awaiting  review by consulting service and lawyer. 

2. Approval of roofing maintenance for previous phase completed and buildings which will not be reroofed this year.

3. Approval of skylight replacement for cracked skylights as reported by homeowners. 

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Note: This is not a complete list of topics discussed but a summary of key activities.

5/11/16 Meeting

1. New vendor chosen for utility door replacement, previously approved vendor would not meet association insurance requirements for work to be completed. 

2. Previous roofing company has been unable to provide contract for lawyer review. New vendor chosen assuming able to add stipulations regarding corbels and drywall/skylight repair so that scope of work is consistent with other vendors proposals.

3. Interviewed 3 companies as to provide project management services for second phase of roofing project.

4. Tabled request for proposal of maintenance to previous 7 roofs completed, and buildings as yet unroofed, additional requests for scope of work. Review next month.

5. Approval of architectural application installation of vinyl backyard fencing.

6. Approval for installation of new spa and pool pumps (with rebate from So Cal Edison).

7. Verification/secondary approval (approved 2014) for resurfacing of streets and curb painting to occur following second phase of roof replacement. Vendor has been very patient in allowing association to postpone work. 

8. Review and approval of Master Policy Insurance Plan for Association.

9. Approved proposal for submission of FHA Condo paperwork - maintain FHA eligibility.

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Note: This is not a complete list of topics discussed but a summary of key activities.

4/13/16 Meeting

Items discssed this month:

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1. Denied proposals for installation of pool fob system as cost outweighs benefit at this time.

2. Contractor approved for replacement of 5 (double sided) utiliy closet doors which were unable to be repaired. 

3. Roofing vendor chosen, contract to be obtained and sent to lawyer for review.

4. Approval of architectural application to replace garage door in disrepair - as requested by community.

5. Approved proposal for tree trimming near 158 - tree was missed with last round of trimming, may be hazard to nearby homes.

6. Approved proposal for up-dated Reserve Studay (done yearly) - determine financial standing of community and to help plan budget for next to year.

7. Notice to be sent to homeowners selling their homes to return parking passes to management or Board.

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Note: This is not a complete list of topics discussed but a summary of key activities.

3/9/16 Meeting

We followed up with a few of the homeowners from last month, and will continue to address their concerns.

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Scheduled business this month:

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1. Approved architectural Application for replacement of side gate.

2. Interveiwed vendors and reviewed proposals for pool key fob systems as requested by homeowners reporting distrubances and inappropriate activities at on-site pool.

3. Reviewed 3 roofing proposals for second phase to be completed this year - return to vendors with additional criteria needed. 

4. Reviewed proposals for utility closet door replacement, tabled as need additional information regarding materials and colors. Some of the doors are in very poor condition and will require replacement over just repair/painting.

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Note: This is not a complete list of topics discussed but a summary of key activities.

2/10/16 Meeting

Discussed issues brought up by homeowners present, management to take action on issues reported and will follow up next month.

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Scheduled business this month:

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1. Architectural applications approved for backyard landscaping remodel and for 2 sliding glass door installations.

2. Denied secondary parking pass as homeowner does not meet criteria as established by parking rules.

3. Approved secondary parking permit as homeowner does meet criteria as established -  proof of registration, licensed drivers, and garage inspection obtained.

4. Approval of roof repairs secondary to leaks.

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Note: This is not a complete list of topics discussed but a summary of key activities.

1/13/16 Meeting

Starting off the year with a full scheduled and a number of pending projects/improvements. Discussed this month:

1. Approval updated pool contract to meet Title 22 safety and monitoring requirements.

2. Approved roof repair following leak - 2 units.

3. Reviewed watering restrictions, Bemus rep to come to next landscape walk to discuss conversion of turf areas and alternatives, separating turf/shrubs on same valve, coverting to reclaimed water (when available).

4. Approval to fix pump/seal leak found at the pool.

5. Reviewed draft Audit of 2015 financials.

6. Approved trimming of palm trees at the pool.

7. Approved stucco wall repairs in the pool area.

8. Lien approved on home behind with dues.

9 Approved wrought iron repairs/painting throughout company and utility door refurbishing.

10. Reviewed dates for parking permit disbursement. Date added: Feb 13, 2016.

Note: This is not a complete list of topics discussed but a summary of key activities.

12/9/15 Meeting

We wrapped up the year in a much better place than we started. The Board has worked very hard to strengthen the communities financial position while maintaining the quality of life and improving property values.  We have many upcoming projects and are excited for the new year ahead. Please continue to give us feedback and we will continue to strive to make the very best decisions for the community.

1. Approved fence repair.

2. Approved roof repair.

3. Reviewed watering restrictions and began discussing next steps/possibilities to improve landscaping and reduce water usage.

4. Reviewed homeowner written requests, proposals requested.

5. Reviewed pool maintenance contracts.

6. President to attend SMWD Water Luncheon at the Bell Tower 12-16-15.

Note: This is not a complete list of topics discussed but a summary of key activities.

11/11/15 Meeting

This month we approved the new parking rules, they will take effect December 1st. A copy was mailed to each homeowner for comment, if you would like an additional copy please contact management.

We also approved a new parking enforcement company, as of January 1st Defense International will take over parking enforcement. New passes will be distributed early in the new year. Info to follow.

Also discussed:

1. Approved roof repairs following leak.

2. Tabled fence repair awaiting additional information to ensure no additional damage.

3. Reviewed water restrictions from SMWD due to drought.

4. Considering review of CC&R's with updates, tabled until further notice.

10/6/15 Meeting

The primary focus of this months meeting was the review/revision of the recently proposed parking rules. The Board reviewed suggestions and comments made by the community and made a few revisions, these will again be sent out for a 30 day comment period of the community.

Also discussed:

1. Selection of a new parking company was tabled until parking rules finalized.

2. Approved roof repairs following leak.

3. Attempting to finalize date/location for community movie event.

4. Annual Election Finalized  - Lynn Lucas and Bettina Fyffe elected to continue roles. Results to be mailed.

9/9/2015 Meeting

September is budget approval month!  The Board is happy to announce that thanks to the dues increase last year and some VERY careful budgeting and cutting back on expenses the communities finances have made some steady improvement over the last year. While the reserve study still recommends a $2200 special assessment, at this time there will be no increase in dues. Please keep an eye out in the mail for the budget and your copy of the reserve study. We know it was a rough year but we are making progress! We will continue to be very watchful of the finances as we work to further improve our finacial standting.

We heard you, and have been looking into making a change in the parking enforcement company and have multiple proposals on hand. Now that the parking rules have been updated, they will be mailed out to each homeowner for comment.  After the 30 day comment period we are planning to make a change in the enforcement company.

We are still one vote short for the annual election held in January. Rumor is it is in the mail!

Upon written request and after attending the Board meeting, Joni from 82 has filled the vacant position on the Board. She will finish out the existing term and be eligible for re-election at that time. No other parties expressed interest to management. Thank you Joni for caring about your community and wanting to make a difference!

Melissa from 147 submitted and discussed some wonderful ideas for fundraising and improving community involvement - including garage sales, movie nights, easter egg hunts, and online survey's to name a few. After discussing the legality, we are looking forward to Melissa planning an event to help bring our community closer together.  Updates to follow once planning begins. Thank you Melissa for getting involved and helping to make Candelero a better place to live!

Reviewed annual maintenance contracts with pool/cleaning vendors and approved replacement of homeowners broken skylight. Awaiting proposals of additional work items requested.

Next months meeting will be held TUESDAY October 6th, please note this is a change in both the normal week and day of the meeting in order to accomodate varying schedules. Signs will be posted as usual for homeowner forum.

8/26/2015 Meeting

As parking has been an ongoing issue in the community, the Board held an extra meeting this month to review/clarify our parking rules and regulations.  Each owner will recieve a copy of the proposed parking rules with the changes highlighted, there will be a 30 day comment period for owners to provide feedback, after which time they can be further edited or ratified. It is our hope to have the rules well spelled out as we are again seeking new parking enforement companies.

With the end of the fiscal year approaching we reviewed the budget from this year and proposed budget for next, compared it to the Reserve Anaylst Audit, and updated the 5 year financial plan and upcoming projects.  While the special assessment did not pass last year, with a very watchful eye on our spending we have made some improvement in our financial standing. The reserve audit and budget will be mailed out to all homeowners once finalized at the next meeting.

We reviewed the new community website and are looking forward to it's launching. It has long been our goal to enhance communication with the membership, when we looked into websites last year they were cost prohibitive given our financial standing. The new site is hosted by a volunteer.